Clean & Simple Staff Holiday Booking System

Leave paper forms and spreadsheets behind with our fully featured annual leave software. Helping keep your team in sync and be more efficient, saving you time and money.

We also have an Excel time off tracker template that's a simple, free start to tracking PTO if you're not ready to commit to a fully fledged system.

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Here's how it works...

1

Employee books leave

Employees can record their holidays and absences by using the simple online booking page, specifying the absence duration and type.

Holidays are automatically deducted from the employee's annual allowance by taking into account their work schedule.

Leave planner booking screen
Absence approval screen
2

Their manager approves the request (optional)

If an approval manager is setup they will recieve a notification to approve or deny the absence request, leaving a clear audit trail.

The annual leave/absence can be added to an Outlook, Gmail or any calendar by the employee with one click from the confirmation email.

3

Absences are visible to the team

Employees can view planned holidays and absences using the handy online calendars.

The improved visibility of absences helps them plan their personal absences as well as collaborative team activities.

You can also disable employees viewing their peer's absences by turning on privacy mode.

Absentia team leave planner calendar

Plus lots more...

Departments icon

Departments

Organise your staff by department using the natural hierachy of your organisation. Departments help keep the calendars granular and setup clear seperation for manager approvals. You can add as many departments as you want or stick to using just one, depending on the size of your company.

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Work schedules

Set an individual's working days for smart automatic deduction calculations when booking leave. Non-working days are helpfuly highlighted for each member in the calendars.

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All types of absences

Track all types of absences within your organisation with options for deductible and non-deductible types.

You're in good hands Flower

Founded in 2016, Absentia provides structure to leave planning for over 921 companies world wide. We also provide a handy configurable Excel leave planner template that's free to download.

Based in the sunny sea-side town of Brighton, Absentia is built by Kieran, family and friends.

We're a small company with no aspirations to be a large company. Our aim is to provide useful and affordable staff holiday software, and do right by our customers and employees. This will always be more important than growth and profit.

Kieran Kieran, Founder

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Take a peak...

Our foundations

We get out of your way

Our booking system is designed to be as simple and fast as possible.

We're strong believers that software shouldn't get in your way when you're using it. It should allow you to get your task done as quick as possible so you can get on with your day.

System Integrity

Keeping employee holiday data correct is the name of the game. It's the most important aspect of a annual leave management software. We have over 15 rules with warnings and errors to prevent mistakes when recording annual leave.

We'll warn you when you're trying to book annual leave in the past, if it clashes with an existing booking in the system or if your annual holiday allowance doesn't quite cover the booking you're trying to make.

Leave planner calendar

Improve absence visibility and process flow

Greater visibility of annual leave allows team members to self organise their personal leave and work activities.

Our customers have seen their teams become proactive in avoiding clashing holidays. The back and forth when booking leave is virtually eliminated.

Absentia enforces allowances and procedures, eliminating time sinks from the manager's workload that are better automated.

A clear audit trail in the application and via email ensures state of absence requests and allowances is clear and accessible.

Empower your team and get more done

Improve your team's visibility of absences by enabling employees to book and track absences online.
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